BOARD OF
320 Robert S.
Kerr, Room 103
Oklahoma City, OK
1. Call to order.
2. Notice of the meeting was posted Thursday, January 30, 2014.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, January 29, 2014, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 7, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $11,568.14 for period ending January 28, 2014, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 595935 through 596214 for Oklahoma County in the amount of $230,183.66 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case
No. CV-2014-127 Vacating Platted Alley
Case No. CJ-2014-156 Foreclosure
End
of Consent Docket
8. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
11403338 Replacement of Box Culverts District No. 2
CW14030 Kitchen Cafeteria Equipment
District No. 1
9. Discussion and possible action to approve Resolution No. _____________ for Final Quantity Change Order for Oklahoma County Project 1-2012-A, Resurface Britton Rd. from Indian Meridian to Triple X Rd. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
District No. 2
10. Discussion and possible action for the Chairman to sign a letter to CapRisk Consulting Group. The letter will serve as Oklahoma County s notice to terminate their agreement with CapRisk. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
County
Clerk
11. Discussion and possible action to approve the Consulting Services Agreement between Oklahoma County and Nyhart to perform an actuarial valuation of the Oklahoma County Other Post Employment Plan (OPEB) in accordance with GASB 45 reporting requirements as of June 30, 2013. Requested by Carolynn Caudill, County Clerk.
12. Discussion and possible action to approve amended Independent Contractor Agreement by and between the Board of Oklahoma County Commissioners, on behalf of the Oklahoma County Clerk, and Jack Litteral Consulting, Inc. This amendment changes the contract from an amount not to exceed $20,000.00 to an amount not to exceed $40,000.00 for consulting services, to assist the County Clerk with duties related to all departments within, other county departments, and suppliers, as needed, at a rate of $125.00 per hour. Requisition No. 11404373 has been issued to Jack Litteral Consulting, Inc. in the amount of $20,000.00 from County Clerk Records Mgmt & Preservation Fund /County Clerk/Professional Services Other (1152/1700/54455), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Endres, Assistant District Attorney. (Document Received)
Engineer
13. Discussion and possible action to approve Construction Contract between United Mechanical, Inc., and Oklahoma County for Project No. ANX-2013-1, (Space Utilization Project) Replacement of HVAC System for Oklahoma County Annex Building. The contract amount is not to exceed $2,029,692.00. Requisition No. 11404366 has been issued to United Mechanical, Inc. in the amount of $2,029,692.00 from Capital Improvements-Regular/TIF Annex Building/Other Services (2010/1215/55370), contingent upon encumbrance of funds. Requested by Stacey Trumbo, P.E., County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Receive Performance, Payment, and Maintenance Bond in the amount of $2,029,692.00 signed by United Mechanical, Inc., as Principle, and Fidelity and Deposit Company of Maryland as Surety, for Oklahoma County Project No. ANX-2013-1, (Space Utilization Project) Replacement of HVAC System for Oklahoma County Annex Building. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
14. Discussion and possible action to approve Non-Federal Sponsor's Self-Certification of Financial Capability for Agreements letter as required by the Department of the Army for Oklahoma County Project LTR-2011-1; Design and Construction of the Luther Road, Oklahoma County, Oklahoma, Emergency Streambank Protection Project. This certifies that the Board of County Commissioners are aware of and have the financial capability to satisfy the obligations outlined in the Project Partnership Agreement. This document must be executed and submitted before the Project Partnership Agreement can be considered for approval by the Board of County Commissioners. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
15. Discussion and possible action to approve Luther Road Sec 14 Project reaffirmation letter, as required by the Department of the Army for Oklahoma County Project LTR-2011-1; Design and Construction of the Luther Road, Oklahoma County, Oklahoma, Emergency Streambank Protection Project. This reaffirms the support of the Board of County Commissioners as Sponsor to the Project Partnership Agreement. This document must be executed and submitted before the Project Partnership Agreement can be considered for approval by the Board of County Commissioners. Requested by Stacey Trumbo, P.E., County Engineer (Document Received)
MIS
16. Discussion and possible action to approve Oklahoma County-Oklahoma City E Justice System (EJS) Access and Use Agreement. Requested by Mike Harmon, Director, MIS, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Sheriff
17. Discussion and possible action to approve to accept an award from the Oklahoma Attorney General s Office titled the The Office of the Attorney General Safe Oklahoma Grant Program Contract . The award is for $199,984.22 and will be used to purchase a NetApp Storage Solution and Helpdesk application which will be utilized to enhance the Oklahoma County Sheriff s Office Mobile Data project. The proposed SAN, virtualization center, and all apps running on these systems (the new application ) will be 100% supported by the Sheriff s staff. The BOCC MIS department will provide network connectivity to the Sheriff s office for the new application. In the event that the new application creates issues with other County systems/network, the Sheriff s office has agreed that the new application may be cut off from the County network to prevent issues from spreading across the county network which could cause an EJS outage for the jail. After the issue has been successfully addressed with the new application, the connection will be restored. Additional funds are being provided for the purchase of mobile data and associated hardware and software for deputies assigned to the Judicial Bureau of the Sheriff s Office. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
18. Approve
all claims,
list available for inspection in the office of the
19. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
20. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
21. Commissioners Comments/General Remarks:
22. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
23. Adjourn at __________ until 9:00 a.m., Wednesday, February 12, 2014.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board